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Brewery Software with a Square POS Integration is Incredibly Powerful

Dave Barton Jul 4, 2022 1:50:51 PM
Brew Ninja Integrations Diagram

In a competitive market, it pays to invest in technology that can make brewery management and accounting more efficient, streamlined, and cost-effective. It can also give you a much more accurate data oversight of your entire operation.

The most popular POS terminal for Brewery Taprooms is Square. When it is combined with the full power of Brew Ninja’s management platform, you’ll wonder how you ever did without it.


The Square POS Brewery Integration for Brew Ninja

It is incredibly easy to integrate Square POS with Brew Ninja Brewery Management Software and takes most users 10 minutes or less to complete.


Read our help section: Connect Square POS to Brew Ninja


Taproom POS Systems for Breweries: Why use Square instead of other Payment terminals?

The simplest reason why breweries should integrate their POS, Brewery Management Software and Accounting Software is that they will automate data collection across the three systems and throughout your business.  

With your data fully integrated into Brew Ninja, your team will have live access to profit and margin reports, sell through, inventory availability and more - without the tedious hard work of manual inventory counts and data entry. 

The great thing about Brew Ninja is that it provides a reliable connection between the cost of production and the cost of sales. Because the cost of production might increase due to fluctuations in the price of ingredients, Brew Ninja actually takes account of this to provide you with a real-time average cost of per keg or pint that you can use to adjust your prices accordingly.

Go Beyond “Paying To Get Paid” - Only The Square integration for Brewery Taprooms offers this amazing feature. 

Many existing point of sale (POS) providers for your tap room require a complicated set up, and customized hardware. Not only that, most payment providers charge different amounts for different card variations. This adds additional layers of complication and cost to your tap room transactions. Shouldn’t it be simpler?


The Square POS integration with Brew Ninja accounting has a simple, competitive pricing structure you’ll be happy with.


But pricing isn’t the only reason you should choose Square - it’s Point-of-Sale integration with Brew Ninja ties together insightful data from your entire operation. You will know, with live data from any device, exactly the COGS of the beer being sold, the extra margins you make from your tap room - AND - Brew Ninja will save you valuable time when calculating tax reports and compliance statements. 


When you shop for a POS system for charging your taproom customers - don’t shop solely on price. The data from your POS is extremely valuable and can only be used alongside a brewery management system if the two systems are integrated.

What else can Brewery Management Software do if integrated with Square for payment processing?

Breweries can benefit from this set up for a number of reasons, but sometimes those reasons aren’t immediately clear. Until you dig a little deeper. For example, it’s already possible to connect Square and Quickbooks to track sales from the tap room, so you might question why further integration is needed. 


Square POS can handle sales and provide real-time information about what’s left in your kegs. 


Alongside sales, revenue, and cash received, this data can then be pulled through into Quickbooks. But that’s as far as it goes. It doesn’t calculate the cost of goods sold, or how much money and inventory are left. 


In order to make those calculations, production would have to manually check how much was sold through the taproom, or how many cases of beer are left in stock.


With Brew Ninja, when a customer purchases beer, Square POS sends the transaction details to Brew Ninja first.   

Our software then deducts the purchase from inventory. It also breaks down any deposits or sales tax payable. Not only that, because Brew Ninja knows the cost of production for every beer sold, it also calculates the revised value of inventory then adjusts the cost of goods sold accordingly.


Brew Ninja then allows all that broken down data to flow through into Quickbooks. So you can see at a glance, in real-time, the value of stock in your taproom. Whilst in most Canadian provinces, there’s no requirement to report the taproom sales, in the US you’re required to know what’s consumed on site. 

Craft Brewery Profitability tracking from Raw Ingredients to the Taproom or Storefront.

Brew Ninja can track pint SKUs – so it can help you report how many pints of each type were sold on site, and also how much was sold in terms of volume. This can be tracked separately to sales of cans and bottles which are bought to be consumed off-site. 

Even if there’s not required to report that data, it’s a powerful way of analyzing sales and seeing what’s selling in the taproom, what’s popular at home, and lines that are doing well, giving you valuable business intelligence and insight into profitability.


Brewery Taxation and Retail Liquor Taxation differences: How Integrated Systems Automate Reporting

Now that we’ve talked about brewery profitability, it’s important to mention taxation. Brewery management systems that are integrated with accounting and point of sale systems must also report the collect and process the data for it to be valuable. 

This is where Brew Ninja’s fully integrated system saves Owners, Administrators and Employees a ton of time and headaches. 

Often, depending on your location, taprooms need to be classified as separate brewery locations on the books so that different taxes can be applied. Brew Ninja is able to keep inventory in multiple locations or facilities and apply different taxation rates depending on the type of sales made.

If your brewery has multiple brewing locations, taprooms, inventory and warehousing - Brew Ninja is a valuable asset in your brewery management solution.

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